Employment Opportunities

The District

The Altadena Library District (District) is recruiting for an Administrative Specialist. Join our team as we implement an ambitious, fully funded project to transform our physical spaces over the next several years, while advancing a strategic plan that connects people and ideas to nurture the social, economic, and educational well-being of our community.

Post Eaton-Fire, the library is playing a vital role in supporting the community's recovery and rebuilding efforts. We seek someone who is resilient, creative, and capable of thinking outside the box to meet the community where they are today and where they are heading into the future. As we continue to assess and respond to the shifting landscape of Altadena’s recovery, this role will require a flexible and responsive approach to service delivery.

The Position

We are looking for an Administrative Specialist who thrives in a fast-paced, community-driven environment.

Under the direction of the Library District Director, this team member:

• Prepares clear, accurate reports and responses for staff, leadership, and the public, including budgets, contracts, project updates, and public records requests.

• Handles day-to-day financial tasks such as processing invoices, issuing payments, making deposits, and keeping things running smoothly with vendors and other external partners.

• Assists in developing the District’s budget and supports audits by organizing financial records, tracking grant funds, and maintaining the general ledger.

• Works closely with departments and accountant to improve accounting systems, troubleshoot budget issues, and make sure financial processes are efficient and up to date.

• Creates helpful guides, reports, and resources to support strong financial management across the organization.

About You

We’d love to find someone who has worked in a public library or government agency setting, but that is not required. What is required?  Reading the list below and saying, “That’s me!”

Resourceful and resilient

• Naturally curious and a problem-solver

• Able to function without a procedural manual

• Identifies new ways to provide services and streamline processes

Team-oriented

• Enjoys collaboration and teamwork

• Values diversity

• Fosters an inclusive environment

• Celebrates team members and their successes

• Understands that the Altadena Library District is one team committed to bringing people and ideas together

Professionalism mindset

• Owns their responsibilities, consistently delivering high-quality work on time 

• Passion for providing excellent service to internal and external customers, vendors and partners

• Demonstrates reliability, integrity, and a steadfast commitment to achieving goals

• Sees change and transition as an opportunity for growth and development

Please see the complete job description, including essential functions and qualifications on our website at https://www.altadenalibrary.org/employment/.

Salary

The current monthly rate for this exempt position ranges from $6,567-9,241, negotiable based on qualification and experience. 

Benefits

Retirement: CalPERS, 2% @ 55 for classic members (employee pays approximately 7% of member share), or 2% @ 62 for new members enrolled as of 01/01/2013 or after (employee pays approximately 8.25% of member share).  The District also participates in Social Security.

Vacation Leave: Full-time employees accrue at a rate of 18 days per year for five years, 21 days per year after five years, 23 days per year after nine years, and 28 days after 15 years.  Although accruing leave, new employees are not eligible to use vacation leave during their first six months of employment.  This position has a 12-month introductory period.

Holidays: The District observes 12 paid holidays per year.

Sick Leave: Paid sick leave accrues at the rate of 1 day per month, or 12 days per year for full-time employees.

Health, Dental and Vision Insurance: The District and the employee share the cost of an employee selected health care plan; District pays up to $1,675 per month.

Life Insurance: $15,000 Life Insurance Policy is provided.

Deferred Compensation: Voluntary program available through CalPERS.

Application and Selection Process

All application materials, including completed Altadena Library District application, cover letter, and resume, must be emailed to hr@altadenalibrary.org. The position will remain open until filled. First review of applications will take place on July 11, 2025.

Based on a review of the applications, a limited number of the best qualified applicants will be invited to participate in the selection process which may include a qualifying written examination, structured oral board interview, written exercise, or other elements determined by the District to be appropriate. All applicants invited to the examination(s) will be notified of the date, time, and place of examination(s).

Interview dates are to be determined.

The selected candidate will be subjected to a background investigation which may include, but is not limited to, a personal and employment history assessment, criminal history check, and verification of a valid California driver's license.

In accordance with Federal law, the District will hire only those individuals who are legally authorized to work in the United States. As a condition of employment, you will be required to present proof of your identity and employment eligibility.

Employment Lists shall remain in effect for one year, unless terminated or exhausted.

The Employment List generated from this recruitment may be utilized to fill future vacancies while the List remains active.

Americans with Disabilities Act:  In accordance with the Federal Americans with Disabilities Act, the District will make reasonable efforts in the application process to accommodate persons with disabilities. Please advise the District as soon as possible if accommodations are required.  Medical documentation must be provided upon request.