Employment Opportunities

The Altadena Library District has an immediate opportunity to join our team as Part-Time Information Technology Specialist, a critical role as we begin an exciting new chapter as a central pillar of our community and catalyst for a thriving future. Join us as we implement an ambitious, fully funded project to transform our physical spaces over the next several years, while advancing a strategic plan that connects people and ideas to nurture the social, economic, and educational well-being of those we serve.

Post Eaton-Fire, the library is playing a vital role in supporting the community's recovery and rebuilding efforts. We seek someone who is flexible, resilient, creative, and capable of thinking outside the box to meet the community where they are today and where they are heading in the future. As we continue to assess and respond to the shifting landscape of Altadena’s recovery, this role will require a flexible and responsive approach to service delivery.

The District

As the oldest special library district in the state of California, we’re used to being on the frontier. In fact, since the 1920s, the Altadena Library District been a leader in community-driven services. Today, we are stepping into a new era, serving both as a strong anchor for our community and the facilitator of their aspirations.

We are proud to serve the residents of the unincorporated community of Altadena in Los Angeles County. The Library District is supported by property taxes and governed by five locally elected Board of Library Trustees. While the local schools are part of the Pasadena Unified School District, the library district serves five public elementary schools, a middle school, and a high school, as well as many private schools within the Altadena community.

The Position

Under general direction from the IT & Technical Services Manager, the Part Time Information Technology Specialist:

• Works an average of 19 hours per week.

• Works weekend hours.

• Assist with daily IT operations and projects, aligned with the District's strategic and operational goals.

• Resolve computer system problems and ensure timely repairs and maintenance.

• Provide high-quality technical support and maintenance for hardware, software, and network systems to both staff and library patrons.

• Support the development and maintenance of the District's websites and applications.

• Assist in evaluating the Library's operating hardware and software, implementing new services, and preparing reports and correspondence related to assigned activities.

About You

We are looking for someone who brings hands on experience with information technology. Equally important is finding a candidate who embodies the values and mindset that make our organization special:

Growth mindset

• Embraces continuous learning and seeks opportunities for personal and professional growth

• Adapts to change and approaches challenges with a positive attitude

• Demonstrates resilience in the face of obstacles and setbacks

• Open to feedback and actively seeks opportunities for improvement

• Encourages innovation and creativity within the team

Initiative

• Takes proactive steps to identify opportunities for improvement and implements them.

• Demonstrates a self-driven and proactive approach to work responsibilities.

• Shows willingness to take on additional responsibilities and contribute beyond assigned duties.

Customer-focused

• Demonstrates a strong commitment to providing excellent customer service.

• Listens attentively to both staff and patron needs and effectively addresses their concerns.

• Strives to exceed customer expectations and ensure their satisfaction.

Detail-oriented

• Pays close attention to details and maintains a high level of accuracy in work.

• Thoroughly reviews and verifies information to minimize errors.

• Follows established procedures and standards to ensure quality outcomes.

Problem-solving skills

• Analyzes complex issues and identifies innovative solutions.

• Applies critical thinking and troubleshooting techniques to resolve problems effectively.

• Proactively identifies potential issues and takes preventive measures.

If this sounds like you, please see the complete job description, including essential functions and qualifications on our website at www.altadenalibrary.org/employment.  

Pay

The current hourly rate for this position ranges from $37.89 to $53.31, negotiable based on qualifications and experience. 

Application and Selection Process

All application materials, including completed Altadena Library District application, cover letter, and resume, must be emailed to hr@altadenalibrary.org. The position will remain open until filled.  First review of applications will take place on July 21, 2025.

Based on a review of the applications, a limited number of the best qualified applicants will be invited to participate in the selection process, which may include a qualifying written examination, structured oral board interview, written exercise, or other elements determined by the District to be appropriate. All applicants invited to the examination(s) will be notified of date, time, and place of examination(s).

Interview dates are to be determined.

The selected candidate will be subjected to a background investigation which may include, but is not limited to, a personal and employment history assessment, criminal history check, and verification of a valid California driver's license.

In accordance with Federal law, the District will hire only those individuals who are legally authorized to work in the United States. As a condition of employment, you will be required to present proof of your identity and employment eligibility.

Employment Lists shall remain in effect for one year, unless terminated or exhausted.

The Employment List generated from this recruitment may be utilized to fill future vacancies while the List remains active.

Americans with Disabilities Act:  In accordance with the Federal Americans with Disabilities Act, the District will make reasonable efforts in the application process to accommodate persons with disabilities. Please advise the District as soon as possible if accommodations are required.  Medical documentation must be provided upon request.

The District

The Altadena Library District (District) is recruiting for an Administrative Assistant. Join our team as we implement an ambitious, fully funded project to transform our physical spaces over the next several years, while advancing a strategic plan that connects people and ideas to nurture the social, economic, and educational well-being of our community.

Post Eaton-Fire, the library is playing a vital role in supporting the community's recovery and rebuilding efforts. We seek someone who is resilient, creative, and capable of thinking outside the box to meet the community where they are today and where they are heading into the future. As we continue to assess and respond to the shifting landscape of Altadena’s recovery, this role will require a flexible and responsive approach to service delivery.

The Position
We’re seeking an Administrative Assistant who thrives in a fast paced, community-centered environment, bringing enthusiasm, flexibility, and a positive mindset to support our Library District.

Reporting to the Library District Director, this team member will:

• Provide dynamic administrative support and prepare agendas and meeting materials, record meeting minutes, draft resolutions, and create a variety of documents for the Library Board of Trustees and District Director; ensure accurate document preparation and compliance with all applicable laws and regulations.

• Produce and refine communications including reports, spreadsheets, presentations, and emails, proofreading to ensure clarity, appropriate tone, and attention to detail.

• Manage official duties as the District Notary Public and election liaison: administer oaths, Conflict of Interest filings, keep training records, and maintain election documentation.

• Maintain facility scheduling and efficient office operations; manage various calendars, receive and sort mail, order supplies, and maintain public and confidential documents and organized filing systems.

• Deliver outstanding patron service with warmth and resourcefulness: Answer inquiries, interpret policies, resolve issues, and direct visitors with a positive, solution-oriented attitude.

• Proactively address challenges and adapt to shifting priorities.

About You

We’d love to find someone who has worked in a public library or government agency setting, but that is not required. What is required?  Reading the list below and saying, “That’s me!”

Resourceful and resilient

• Naturally curious and a problem-solver

• Able to function without a procedural manual

• Identifies new ways to provide services and streamline processes

Team-oriented

• Enjoys collaboration and teamwork

• Values diversity and fosters an inclusive environment

• Communicates clearly and effectively

• Builds positive relationships with coworkers and community members

Professionalism mindset

• Owns their responsibilities, consistently delivering high-quality work on time 

• Passion for providing excellent service to internal and external customers, vendors and partners

• Demonstrates reliability, integrity, and a steadfast commitment to achieving goals

• Sees change and transition as an opportunity for growth and development

Please see the complete job description, including essential functions and qualifications on our website at https://www.altadenalibrary.org/employment/.

Salary

The current monthly rate for this exempt position ranges from $ 5,523- 7,772, negotiable based on qualification and experience. 

Benefits

Retirement: CalPERS, 2% @ 55 for classic members (employee pays approximately 7% of member share), or 2% @ 62 for new members enrolled as of 01/01/2013 or after (employee pays approximately 8.25% of member share).  The District also participates in Social Security.

Vacation Leave: Full-time employees accrue at a rate of 18 days per year for five years, 21 days per year after five years, 23 days per year after nine years, and 28 days after 15 years.  Although accruing leave, new employees are not eligible to use vacation leave during their first six months of employment.  This position has a 12-month introductory period.

Holidays: The District observes 12 paid holidays per year.

Sick Leave: Paid sick leave accrues at the rate of 1 day per month, or 12 days per year for full-time employees.

Health, Dental and Vision Insurance: The District and the employee share the cost of an employee selected health care plan; District pays up to $1,675 per month.

Life Insurance: $15,000 Life Insurance Policy is provided.

Deferred Compensation: Voluntary program available through CalPERS.

Application and Selection Process

All application materials, including completed Altadena Library District application, cover letter, and resume, must be emailed to hr@altadenalibrary.org. The position will remain open until filled. First review of applications will take place on August 11, 2025.

Based on a review of the applications, a limited number of the best qualified applicants will be invited to participate in the selection process which may include a qualifying written examination, structured oral board interview, written exercise, or other elements determined by the District to be appropriate. All applicants invited to the examination(s) will be notified of the date, time, and place of examination(s).

Interview dates are to be determined.

The selected candidate will be subjected to a background investigation which may include, but is not limited to, a personal and employment history assessment, criminal history check, and verification of a valid California driver's license.

In accordance with Federal law, the District will hire only those individuals who are legally authorized to work in the United States. As a condition of employment, you will be required to present proof of your identity and employment eligibility.

Employment Lists shall remain in effect for one year, unless terminated or exhausted.

The Employment List generated from this recruitment may be utilized to fill future vacancies while the List remains active.

Americans with Disabilities Act:  In accordance with the Federal Americans with Disabilities Act, the District will make reasonable efforts in the application process to accommodate persons with disabilities. Please advise the District as soon as possible if accommodations are required.  Medical documentation must be provided upon request.